Revised and submitted for member review and consideration, June 4, 2016; additional revisions requested and made July 17, 2016 and submitted to membership; following discussion and vote of support at membership meeting at conference on June 15, 2017, final revisions made August, 2017, full for membership consideration and vote.
ARTICLES of the COLLEGIUM FOR AFRICAN AMERICAN RESEARCH
- To help advance the fields of African American and Black Diaspora Studies and to establish a model for transnational interdisciplinary inquiry that is distinguished by being comparative, collegial, and inclusive of all backgrounds/identities and cultural affiliations of African American and Black Diaspora Studies
- To promote African American and Black Diaspora research and provide a communication network among its scholars.
these ends, the Collegium for African American Research (CAAR) shall:
- Organize a biennial conference;
- Provide online communication platforms for the organization, including but not limited to a website and email fora;
- Produce scholarly publications;
- Support related workgroups, panels, and regional conferences.
Membership in CAAR is on an individual basis. All members in good standing (dues paid) shall enjoy the benefits to be derived from the activities of the organization, and these activities among others shall include conferences, general meetings, research projects, and opportunities to submit scholarly work for publication. Membership dues are to be periodically set at the recommendation of the Treasurer and with the agreement of the Executive Committee, and are to be paid bi-annually. Dues for graduate students and unwaged/retired scholars are to be set at 50% of the regular dues. Lifetime membership is to be set at a rate of ten (10) times the bi-annual dues, equivalent to twenty (20) years membership, discounted 30%. Honorary membership shall not be available.
- EXECUTIVE COMMITTEE AND OFFICERS
- The governing body of CAAR shall be an Executive Committee consisting of nine members, three of whom shall be the Officers. All must be members in good standing at the time of election, and must remain in good standing throughout their term.
- The Officers shall be the President, the Secretary, and the Treasurer. These Officers shall be elected by the membership of CAAR and shall hold office for a period of four (4) years. Officers may serve no more than two (2) non-consecutive terms.
- The remaining six members of the Executive Committee shall be elected at large from the membership of CAAR. From among this group the board will appoint three vice officers — Vice President, Vice Secretary, and Vice Treasurer – whose responsibility it is to assume the duties of the elected Officer in case of a vacancy until an election is held (per item g, below). Members-at-large of the Executive Committee shall serve for a period of four (4) years. Members-at-large may serve no more than two (2) non-consecutive terms.
- Elections shall be held at the general meeting convened at the biennial conference, with appointments to take effect on July 1. Only members in good standing may vote. The Secretary is charged with calling for nominations to the Executive Committee (Members-at-large and Officers) well in advance of the general meeting and disseminating the final slate of candidates to the membership at least one month before the general meeting. Voting will be conducted by the Election Committee via paper ballot during a portion of the meeting, and absentee ballots will be allowed, due by the first day of the conference to the designated member of the Election Committee. Votes will be counted and the results announced by the Election Committee by the end of the conference. Election shall be by a plurality of votes cast (candidate with the most votes wins; not necessarily a majority of votes cast).
- In order to preserve continuity, the Executive Committee shall make provisions to ensure that no more than one-third of the board will have their terms of office expire at the same time.
- In order to preserve CAAR’s commitment to being a model of international interdisciplinary inquiry, the membership shall consider nominating and electing Executive Committee Members-at-large and Officers representing the range of regions and disciplines of the general membership.
- In the case of a vacancy on the Executive Committee before the end of the four year term, the position will be filled on an interim basis by the vice officer (per item b above) until the position can be filled by an election by the general membership within one year, preferably at the general meeting held at the biennial conference. If the general meeting is not within one year, the election shall be conducted by the Election Committee using email or another digital voting method accessible to the international membership and approved by the Executive Committee.
- A standing committee of the membership shall be an Election Committee of three members in good standing, elected at the general meeting of each biennial conference by a plurality of votes among those present. The committee is charged with handling the election at the next conference: collecting absentee ballots before the general meeting, conducting the election at the general meeting, and announcing the results at the conference and to the general membership.
- Ad hoc committees may be formed as needed, either by vote of the membership at the general meeting or by the Executive Committee. Any ad hoc committee shall include a member of the Executive Committee as a liaison.
- Creation of additional standing committees requires amendment of these bylaws.
- The Officers shall meet at least once a year.
- The Executive Committee shall meet at least once every two years, preferably every year, with in-person or virtual attendance acceptable. An extraordinary meeting may be called at the discretion of the President or at the request of at least one third of the Executive Committee members. A quorum shall consist of no fewer than five (5) Executive Committee members.
- A general meeting of the membership shall be held at the biennial conference. The meeting shall be conducted by a parliamentarian selected by the Executive Committee, using the most recent edition of Robert’s Rules of Order. The agenda shall be sent to the general membership at least one month before the conference begins.
6. PROCEDURES FOR AMENDMENT
- Following discussion at a general meeting of CAAR, these Articles may be amended with the consent of a two-thirds majority of votes at the general meeting held at the biennial conference, including both those present and absentee ballots due the day the conference begins. Amendments must be proposed to the general membership one year in advance of the general meeting that will include the motion on the agenda for a vote.
- The CAAR Secretary shall maintain a copy of the Articles and the founding history from the original document, and both shall be published in the program of every biennial CAAR Conference.
- CAAR may be dissolved by a three-quarter majority vote of the membership at a general meeting, including absentee ballots. A proposal to dissolve must be communicated to the membership at least one year in advance of the general meeting that will include the motion on the agenda for a vote.
- In the case of dissolution, CAAR’s assets will be transferred to another European scholarly organization with similar objectives, selected by the board, to be used solely for non-profit purposes.